In order for FRDC to process the final report, the following must be submitted:

(Note: anything submitted electronically should be emailed to frdc.programs@frdc.com.au with the project number as the ‘subject’) 

a) FRDC Final Report Checklist, completed

b) Electronic copy of the Final Report (both word and pdf format). Where possible, the entire Final Report, including appendices, must be saved as a single file with no document security applied to the documents. Please ensure the file name is saved as the following (with the project number in the title): ) Electronic copy of the Final Report (both word and pdf format). Where possible, the entire Final Report, including appendices, must be saved as a single file with no document security applied to the documents. Please ensure the file name is saved as the following (with the project number in the title): 

  • for the Final Report XXXX-XXX-DLD.pdf/.docx (e.g. 2014-001-DLD.pdf/.docx)

c) A final financial acquittal (The template can be found here) and a transaction list showing the expenditure for each financial year of the project. A final invoice (if applicable) will be required once the acquittal and transaction list have been reviewed. If expenditure includes capital items please provide the following:) A final financial acquittal (The template can be found here) and a transaction list showing the expenditure for each financial year of the project. A final invoice (if applicable) will be required once the acquittal and transaction list have been reviewed. If expenditure includes capital items please provide the following:

  1. Were FRDC funds used to purchase the item(s)?
  2. What is (/are) the item(s)?
  3. What is the current estimated value?
  4. Where do the item(s) currently reside?
  5. Are the item(s) being used?

d) A Distribution List containing the contact details of those that have been sent a copy of the report, including postal/email address for those parties indicated in (a) and (b) below who have been sent a final report. This list will also include any web address(es) where the report or associated products have been loaded. This is to include the beneficiaries of the research as outlined in the original application. The list is to include:) A Distribution List containing the contact details of those that have been sent a copy of the report, including postal/email address for those parties indicated in (a) and (b) below who have been sent a final report. This list will also include any web address(es) where the report or associated products have been loaded. This is to include the beneficiaries of the research as outlined in the original application. The list is to include:

  • National Library of Australia: See https://www.nla.gov.au/legal-deposit/how-to-deposit For hard copy, mail to Manager, Government Publications, National Library of Australia, Parkes Place, Canberra ACT 2600  
  • RACs and other groups identified in your application and/or Extension Plan (electronic). Contact FRDC programs on (02) 6285 0400 for details.

e) Two letters from beneficiaries (electronic/scanned copies) outlining how they, their business, or their industry have benefited from the project to date and any other outcomes they expect from the project. Note these are not mandatory and are not required to close the project but please let FRDC know if you are NOT going to provide them.

f) Electronic copies of all products resulting from the project such as photos, fact sheets, publications, software, extension tools, pamphlets etc.) Electronic copies of all products resulting from the project such as photos, fact sheets, publications, software, extension tools, pamphlets etc.

 

What happens to your final report?

Your final report will be available on the FRDC website. You are also able to make the Final Report available on your organizational website. On some occasions a final report may be confidential and therefore have limited release. You should contact the FRDC if the Final Report should not be made publically available.

All project products

If the project involves the creation of a publication or product, the research provider must provide electronic copies to the FRDC. The research provider must ensure that FRDC is acknowledged in all products.

When products are an output of a project, the Extension and Adoption Plan [DOC] provides guidance on project extension.

Final Payment

The FRDC requires a financial acquittal for the research provider and a separate financial statement for any Third Party Agreements.  The research organisation must also submit a full transaction listing for the duration of the project to verify expenditure. There is no set template for a transaction list, yet expenditure could be grouped by financial year and itemised for:

  • Salaries
  • Travel
  • Operating
  • Capital

Both financial statement and transaction list are to be sent to the FRDC as a part of the final report requirements at the completion of a project.

The final payment (if applicable) for the project will not be made until a satisfactory financial statement and transaction list is submitted and approved.

Note:  FRDC may request more information (including current value) on capital items that have been specified in the initial budget or have been purchased throughout the duration of the project.

DOWLOAD THE FINANCIAL ACQUITTAL TEMPLATE