A measure of its prospective net benefits, financial and non-financial, to the fishing industry and the community based on an applications:

• relevance to the FRDC RD&E theme
• support from stakeholders
• likelihood of adoption
• value for money
• level of potential impact
• contribution to new knowledge
• linkages and collaboration
• consequences of not undertaking research

The FRDC’s calendar of events is housed inside a procedure and lists all known regular events by month. This document is reviewed at staff meetings and updated regularly.

Complaints may relate to administrative errors, product non-conformance, and dissatisfaction with an FRDC product or about the behaviour or performance of an FRDC employee. The debate or questioning of FRDC funding decision are not considered complaints.

NOTE : Consensus need not imply unanimity.
Ref - ISO/IEC Guide 2

1. a minimum 67 percent of those eligible to vote have voted affirmatively; and
2. a minimum 80 percent of votes received are affirmative; and
3. no major interest involved with the subject of the Standard has collectively maintained a negative vote.

The outcome of the risk or opportunity being realised. The consequences of a:

• negative impact (threat) may include the inability to meet stakeholder and customer expectations, financial loss, organisational or political embarrassment, operational disruption and litigation.
• positive impact (opportunity) may include creating opportunities to introduce new technology, develop a strategic alliance, introduce new business model, achieve objectives, investing in new activities that could lead to increased income.

Ongoing incremental improvements to FRDC’s policies and processes to ensure best outcomes are achieved. This is done through the FRDC QMS.

An agreement between the FRDC and a supplier. Agreements may be verbal or documented. A contract is a legally binding exchange of promises or agreement between parties that the law will enforce. It must contain at least one promise (ie a commitment or offer) by an offer and accepted by an offeree to do something in the future. In common law, there are three key elements to the creation of a contract:

• offer and acceptance
• consideration
• an intention to create legal relations.

In civil law systems the concept of consideration is not central.

The risk that a system of policies, procedures and system checks developed by management will fail to prevent or detect a fraud risk exposure. Control risk is divided into two elements.

How:

• effective the controls are in countering fraud
• well the controls are implemented

A delegation is the act or instrument by which the board either

(a) appoints a person as representative of the board; or
(b) commits powers of the board to another as agent

The passing down of authority and responsibility to another person (normally from the board to an employee; or from a manager to a subordinate) to carry out specific activities.

The term is usually applied to the chair of the meeting to draw distinction between the vote they get as an SRB member and the casting vote they may get as the presiding person.

SRB chairs do not get casting votes.

Refer s26 and s29 PID Act
Conduct that:

• contravenes a law (including foreign country)
• is corrupt
• perverts the course of justice
• results in wastage of public funds or property
• is an abuse of public trust
• unreasonably endangers health and safety or endangers the environment
• is misconduct relating to scientific research, analysis or advice
• is maladministration, (eg unjust, oppressive or negligent conduct)
• includes conduct that goes to disciplinary action against an official

Disclosable conduct does not cover:

• to a disagreement with government policy, action or expenditure (s31 PID Act)
• Parliamentarians - actions of Ministers, Speaker of House of Representatives and President of Senate (s31)
• conduct of Courts or Tribunals (unless administrative) (s32)
• proper activities of intelligence agencies (s33)

An editorial consultant is a person contracted to provide assistance with the:

- compilation of information
- drafting and refinement of raw information
- identification of missing information
- consistency check – project titles

An employee is an Officer (refer definition of Officer). For the purposes of the Workplace Health and Safety (WHS) policy FRDC employees are considered “Workers” (refer defintion of Worker)

Total environment encompasses the:

• Behavioural, social, natural and physical environment
• Social, natural and physical environment
• Natural and physical environment
• Physical environment

The communication of knowledge or technology to the industry, stakeholders and the community. Activities that lead to the adoption of research results to assist stakeholders to improve fishing and aquaculture profitability; environmental and stock performance; or to establish new fishing and aquaculture activities through the:

• organised communication of research and information
• purposeful transfer of skills

Research, information and skills may include financial, management, and/or technical knowledge.

FINO integrates key technical, financial and administrative data associated with applications, projects under management and administration to assist in the FRDC’s decision-making process. It incorporates historic and current data.

This material is official information that, if compromised, could cause limited damage to the Australian Government, commercial entities or members of the public, for example:

• cause substantial distress to individuals or private entities
• cause financial loss or loss of earning potential to, or facilitate improper gain or advantage for, individuals or private entities
• prejudice the investigation or facilitate the commission of a crime
• breach proper undertakings to maintain the confidence of information provided by third parties
• impede the effective development or operation of government policies
• breach statutory restrictions on disclosure of information;
• disadvantage the Australian Government in commercial or policy negotiations with others undermine the proper management of the public sector and its operations

The PGPA Act Fraud Rule defines fraud as “Dishonestly obtaining a benefit, or causing a loss, by deception or other means.” Fraud against the FRDC may include but is not limited to:

• theft
• FRDC project investments
• entitlements (e.g. expenses, leave, travel, or attendance records)
• facilities (e.g. unauthorised use of corporate credit cards or information technology and telecommunication systems)
• accounting fraud (e.g. false invoices, misappropriation)
• Unlawful use of, or unlawful obtaining of, property, equipment, material or services
• causing a loss, or avoiding and/or creating a liability
• providing false or misleading information to the FRDC, or failing to provide information when there is an obligation to do so
• misuse of FRDC assets, equipment or facilities
• making, or using, false, forged or falsified documents
• wrongfully using FRDC information or intellectual property.

A benefit is not restricted to a monetary or material benefit, and may be tangible or intangible, including the unauthorised provision of access to, or disclosure of, information. A benefit may also be obtained by a third party rather than, or in addition to, the perpetrator of the fraud.

NOTE : May include technical or professional associations and trade unions.

ICT facilities include, but are not limited to:

• Telephones
• Mobile Phones
• Desktop Computers
• Laptops
• Tablets
• Printers
• Data Projectors
• USB Devices
• Email
• Fixed or Wireless Internet including Wireless Devices
• Software
• Server hardware

The definition of an immediate family member includes:

• spouse
• de facto partner
• child
• parent
• grandparent
• grandchild
• sibling, or
• child, parent, grandparent, grandchild or sibling of the employee's spouse or de facto partner

This definition includes step-relations, for example step-parents and step-children. The employee does not need to live with their immediate family member for them to meet the definition.

A group of Indigenous Australians established by the FRDC in 2012. It is made up of members nominated from Indigenous Australian communities. With respect to the facilitation of Australian fisheries and aquaculture RD&E the IRG:

• acts as a research coordination program
• assists the FRDC in engaging with Indigenous Australian communities

IP at its broadest can be defined as any tangible creation of the mind but is typically defined more narrowly to mean those ideas and inventions which are capable of being protected by one or more of the statutory IP protection regimes or through other legal means. Intellectual or industrial property rights are defined in Article 2 of the Convention Establishing the World Technology Organisation of July 1967, and include:

• inventions, technology and discoveries and rights arising there from including the right to apply for letters patent, patents, petty patents, utility models and plant variety rights;
• copyrights in works and subject matter other than works including copyright and other rights to or arising from computer programs and circuit or semi-conductor designs;
• designs for the shape, pattern or ornamentation of goods or articles including designs which are or may be registered as industrial designs;
• trademarks, business names and goodwill arising from names or other Intellectual Property or products; and
• confidential information.

Primary Industries Standing Committee (PISC) agreed an intellectual property management framework for the Australian Government in 2011 (refer 6.10 this policy)

AA The obligor’s capacity to meet its financial commitment on the obligation is very strong.

A The obligor exhibits adequate protection parameters. Adverse economic conditions or changing conditions may lead to the obligor having a weaker capacity to meet the financial commitment on the obligation.

A deliberate action that leads or could lead to the loss, damage, corruption or disclosure of official resources. A major security incident may involve negligence, reckless behaviour or intent to harm the Australian Government or an officer of the Australian Government or may be a Minor Security incident involving material classified SECRET and above.

Examples include:

• Loss or suspected compromise of material or tampering with security containers
• Actual or suspected hacking into any information and communication technology system
• Compromise of keys to security locks or combination settings
• Unauthorised disclosure of classified official information
• Detailed examples are contained within Part G Guidelines on Security Incidents and Investigations of the PSM

Media releases relating to upcoming FRDC events or announcements such as:

• FRDC investment decisions
• upcoming board meetings
• FRDC corporate or related activities

An accidental or unintentional failure to observe the requirements for handling official resources involving material security classified up to an including CONFIDENTIAL or PROTECTED.
Examples include:

• Access passes or identification documents lost or left insecure
• Security classified material (including IN-CONFIDENCE) left in UNCLASSIFIED waste bins
• Security classified material up CONFIDENTIAL or PROTECTED (including IN-CONFIDENCE) not properly secured or stored
• Detailed examples are contained within Part G Guidelines on Security Incidents and Investigations of the PSM

That information which could result in harm or disadvantage to the nation, the public interest, the Government, private entities or individuals through unauthorised compromise or misuse.
Official information not intended for public release is either:

• unclassified official information or
• classified official information

Includes:

• the impact of arrangements on FRDC’s operating capacity
• whether the position has a significant role in the annual cycle that may be affected by arrangements
• the impact any arrangements may have on other team members
• the needs of the employee

Risks arising from the general operations of the FRDC treasury function which may involve an economic loss and include:

• fraud and theft
• unauthorised use of financial instruments and other breaches of delegated authority
• failure to settle financial transactions on time
• loss due to poor transaction documentation; and
• inadequate information systems

“OFI’s”, or opportunities for improvement - suggestions, usually meant to help you improve your quality system.

Policies describe agreed principles of action or rules of conduct and will be developed and authorised where there is a need for:

• a clear description of behavioural boundaries
• consistency of approach

Services and outputs associated with planning, investing in, and managing research and development, and facilitating the dissemination, adoption and commercialisation of those results. Products include:

• services and advice
• final (project) reports
• intellectual property
• FISH News and other media
• web site
• publications
• CDs
• Videos
• Brochures
• DVDs
• Training manuals
• Codes of conduct

The ‘output’ is not limited to final results of a project and can relate to an individual component of the research results (a by-product).

Refer s69 of the PID Act.
Includes:

• Australian Government public servants
• parliamentary service employees
• members of the Defence Force
• staff and directors of Commonwealth companies
• statutory office holders
• staff of Commonwealth contracted service providers
• persons taken to be public officials (s70)
• can be anonymous (s28)

NOTE : With respect to accredited SDOs, SA directs that SAIG pay any royalties direct to the SDO.

The FRDC Research and Development Plan (the Plan) is the FRDC’s principal planning document and is prepared with regard to Ministerial directions and government policy. It is finalised following consultation with stakeholders from government, industry and, in particular, the FRDC’s representative organisations.
It is the principal source of information about the FRDC’s future direction and:

• describes the FRDC
• defines the FRDC’s business environment
• lays down, against the business environment, the FRDC’s planned outcomes and priorities for the planning period
• outlines the strategies that the FRDC intends to adopt to achieve those outcomes
• covers a period of five years starting at the end the preceding RD&E or R&D Plan
• is approved by the Minister for Agriculture, Fisheries and Forestry and is reviewed annually

A record documents the FRDC’s business activities; and can be a range of things, including a map, written report, email, film, photograph or sound recording. Records detailing the FRDC’s activities are recorded in a way that supports the FRDC’s business needs. Records can either be created as part of a business process, such as writing a letter or email, or as a deliberate action after the event, such as writing minutes or creating a note for file. Following their creation, records are captured in the FRDC’s records management system to ensure that records:

• can be proven to be genuine
• are accurate and can be trusted
• are complete and unaltered
• are secure from unauthorised access, alteration and deletion
• can be found when needed
• are related to other relevant records

Knowing what records to create involves:

• understanding the requirements of legislation and the FRDC’s business including its policies, procedures and directives
• using work process analysis to identify what records are needed to document business or work processes. (Refer the Australian Standard AS 5090 – 2003, Work process analysis for recordkeeping)
• assessing risks associated with not creating records

Systematic experimentation and analysis in any field of science, technology or economics (including the study of the social or environmental consequences of the adoption of new technology) carried out with the object of:

a) acquiring knowledge that may be of use in obtaining or furthering an objective of that primary industry or class, including knowledge that may be of use for the purpose of improving any aspect of the production, processing, storage, transport or marketing of goods that are the produce, or that are derived from the produce, of that primary industry or class; or

b) applying such knowledge for the purpose of attaining or furthering such an objective (PIRD Act Section 4)

An event, circumstance or change that could have a positive or negative impact on objectives, and how an opportunity can be realised or how a threat may arise

event + impact = risk

The amount of risk an entity is willing to accept or retain in order to achieve its objectives. It is a statement or series of statements that describes the entity's attitude towards risk taking. Determining an entity's risk appetite occurs through the development of risk appetite statements which clearly set out what the executive consider to be acceptable risk-taking.

Risk appetite statements are usually aligned to categories of risk eg. financial, people and reputation risks. Risk appetite statements will look and feel different according to an entity's internal and external context to be followed. If these are not calibrated, the resultant actions may be skewed either too lightly (e.g no action required) or result in an over-controlled risk response.

The process of checking that the selected risk control measures are effective.

Note that this does not include FRDC personnel.

{Source: Standards Australia Standardization Guide 001].

AS/NZS ISO 9001: 2008 being the standard applied to become and retain quality accreditation.

• To develop a new standard in areas that are not covered by an existing standard.
• To develop a new standard to complement or to support existing standards.
• To revise or amend an existing standard, where the content may not be current or appropriate.
• To adopt certain categories of Australian, industry, or international standards or guidelines.

NOTE : Users can include consumers; general interest users; industrial users where the product(s), material(s), or service(s) is an input to a manufacturing or fabrication process; and labour users where the product(s), material(s), or service(s) may be used in the workplace.

The main purpose of this testing is to validate the end to end business flow.

A planned, systematic process for reducing workplace injury and illness involving the following four steps:

• hazard identification
• risk assessment
• risk control
• monitoring and review